Profile
This guide explains how to use the Profile to view, edit, and maintain personal information, employment details, and contact data. The system provides comprehensive profile for maintaining accurate user information and supporting organizational data integrity.
🌐 Overview
The Profile provides comprehensive personal information. It empowers users to:
- Maintain accurate personal information through centralized profile management and regular updates
- Manage employment and contact details with comprehensive data validation and formatting requirements
- Ensure data integrity through required field validation and standardized information formats
- Support organizational processes with complete employment records and contact information maintenance
- Enable secure account management through password change capabilities and logout functionality
- Facilitate communication with verified contact information and official email management
Access Requirements
Authorised users can access and manage their own profile information.
🧭 Profile Layout
The Profile interface includes:
- Profile Summary Panel displaying key user information and quick actions
- Basic Information Section for comprehensive personal and employment data management
- Edit Controls for modifying profile information with validation and save functionality
- Security Features including password change and secure logout capabilities
📂 Navigation Structure
User Menu → Profile
The Profile section provides direct access to personal information management and account security functions.
👤 Profile Summary Panel
Quick Information Display
The left sidebar provides instant access to key profile information:
Profile Overview Elements
| Element | Description |
|---|---|
| Profile Picture | User avatar with edit option for image updates |
| Full Name | Complete name display from profile information |
| Designation & Dept | Current job title and department assignment |
| Joining Date | Employment start date for tenure tracking |
| Contract Duration | Employment period (when applicable) |
| Experience Years | Total professional experience duration |
| Employment Type | Classification (Fulltime/Part-time/Contract) |
| Teaching Hours | Academic load (when applicable) |
Quick Action Links
From the profile summary panel, you can:
- 🔒 Change Password – Update account security credentials
- ↪ Logout – Secure session termination and system exit
📝 Basic Information Management
Personal Details Section
Core Personal Information
| Field | Requirements |
|---|---|
| First Name | Required - User's given name |
| Middle Name | Optional - Additional name |
| Last Name | Required - Family/surname |
| Date of Birth | Required - DD-MM-YYYY format |
| Mother Name | Required - Parent information |
| Father Name | Required - Parent information |
| Marital Status | Required - Dropdown selection |
Contact Information Section
Communication Details
| Field | Requirements |
|---|---|
| Mobile Number | Required - 10-digit format (e.g., 8285751425) |
| Country Code | Required - Default India (IN) - 91 |
| Email Id | Required - Valid format (user@domain.com) |
| Official Email Id | Optional - Company-provided address |
Employment Information Section
Professional Details
| Field | Requirements |
|---|---|
| Department | Required - Current department assignment |
| Designation | Required - Job title (e.g., SDE) |
| Experience in Years | Required - Numeric value |
| Joining Date | Required - DD-MM-YYYY format |
| Notice Period in Days | Required - Numeric value (e.g., 30) |
✏️ Profile Editing Process
Information Modification Workflow
- Click Edit Icon (✏️) in the top-right corner of Basic Information section
- Modify required fields with updated information and accurate data
- Validate information ensuring all required fields are completed correctly
- Review changes for accuracy and completeness before saving
- Click SAVE to commit changes or CANCEL to discard modifications
Edit Mode Features
Available Editing Options
- Field-level editing with individual field modification and validation
Save and Cancel Operations
Commit Process Management
- Save Changes – Permanently updates profile information with validation checks
- Cancel Modifications – Discards all unsaved changes and returns to view mode
- Validation Feedback – Real-time error messages for incorrect or missing data
- Confirmation Messages – Success notifications after successful profile updates
🔐 Security and Account Management
Password Management
Password Change Process
- Click Change Password link in the profile summary panel
- Enter current password for security verification and identity confirmation
- Create new password meeting organizational security requirements
- Confirm new password ensuring accuracy and preventing typing errors
- Submit changes to update account credentials securely
Security Best Practice
Always use the logout function when finishing work, especially on shared or public computers, to maintain account security and prevent unauthorized access.
❓ Frequently Asked Questions (FAQ)
1. Can I edit my profile information anytime?
Yes, users can edit their profile information anytime by clicking the edit icon. However, some fields may be read-only depending on organizational policies and user permissions.
2. What should I do if I forget to save my changes?
If you navigate away without saving, all unsaved changes will be lost. Always click SAVE before leaving the edit mode to preserve your updates.
3. Why can't I change certain fields in my profile?
Some fields may be managed by administrators or HR systems and are read-only for users. Contact your system administrator if you need to update restricted fields.
4. How often should I update my profile information?
Review and update your profile information whenever changes occur, such as contact information updates, role changes, or address modifications. Regular quarterly reviews are recommended.
5. Is my profile information secure and private?
Yes, all profile information is encrypted and protected. Access is controlled based on user permissions, and changes are logged for security and audit purposes.